GDPR Policy

Trent link Privacy Policy

Our contact details

Name: Dean Boswell-Hyde – Trentlink Secretary

Address: Hyde Aweigh C/O Gunthorpe Marina, Trentside, Gunthorpe NG14 7FB

Phone Number: 07810 713227

E-mail: secretary@trentlink.org.uk

The type of personal information we collect

We currently collect and process the following information:

  • Details for membership, including phone numbers, emails and appropriate licencing details.
  • Details of any incident reported and evidence that may contain images of individuals or personal data relating to an illegal act reported and passed on to the relevant authorities.

How we get your personal information and why we collect it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Membership
  • Incident Reporting
  • Navigational Updates

We also receive personal information indirectly, from the following sources in the following scenarios:

  • Relevant authorities

We use the information that you have given us in order to;

  • Member updates for incidents, navigation and normal membership reasons.

We may share this information with;

  • Anyone in the appropriate positions to deal with that information and any responses required.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the secretary at the above address.

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

How we store your personal information

Your information is securely stored on our secure servers.

We keep any information provided by you for the duration of your membership and if evidence is provided in relation to criminal proceedings for the relevant legal timeframe. We will then dispose this information by deleting those details from our secure server.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at the address above if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at the following address.

Name: Dean Boswell-Hyde – Trentlink Secretary

Address: Hyde Aweigh C/O Gunthorpe Marina, Trentside, Gunthorpe NG14 7FB

Phone Number: 07810 713227

E-mail: secretary@trentlink.org.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk